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Everything an admin can do in GroupFlow comes from a permission on their member record. There is no separate admin account: you give an existing member a permission, and the Admin Dashboard appears for them. To set them, go to Members & Users in the admin menu, open the member, and choose the Edit details tab. The Admin Permissions section lists the permissions as toggles:
These permissions (roles) give active members access to GroupFlow’s administrative functions.
Turn on the ones the member needs and save.
The Admin Permissions section only appears for members. A non-member account can’t be given permissions, so set their status to Active Member on the Dues tab first. See Membership Lifecycle.

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What each permission grants

Most permissions open one part of the Admin Dashboard menu. A member who has none of them has no Admin Dashboard at all. Some sections depend on the group as well as the permission: Elections appears only when elections are turned on for your group, Reports only when reports are, and Subscription Plans only for groups on a trial plan.
Superuser has the access of all the other permissions combined, so a Superuser doesn’t need any of the others turned on. Give it only to the people who run the group.

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How GroupFlow enforces them

  • Permissions only work while the member is active. If a member’s account status stops being Active — their membership lapses, or you make them a past member — their permissions stop working until they’re active again. The permissions stay on the record; nothing is lost.
  • The check happens in the backend, not the menu. Hiding a menu item isn’t what protects your group’s data. GroupFlow checks permissions again on every request, so data a member has no permission for stays out of reach however they get to the page.
  • Any one permission grants the Admin Dashboard. A member with only Events sees the Admin Dashboard, with only the Events section in it.
A navigation link can be limited to members with a particular permission, using its Access by permission role setting. That controls who sees the link, not who can open the page. See Navigation Menus. Event staff permissions are separate from the permissions above, and are granted on one event at a time. On an event’s staff list, each staff member has their own toggles:
  • Take attendance
  • Edit event details
  • Send announcements
  • Moderate event forum
  • Manage staff permissions
Use these to let a volunteer run one event without giving them the Events permission, which applies to every event in the group. A member with Events already has all five on every event, and so does the member who created the event.

Members & Profiles

What members and admins each see of a member record

Your Website

What the Content Management permission lets you edit