Viewing and Registering for Events

Events are the part of your group’s website you will come back to most. The Events page lists everything coming up, each event has a page of its own with the time, place and cost, and registering happens in a short series of windows that asks only for what that event needs. What you are asked varies by event, because the organizers decide it: a free event with one ticket option takes two taps, while a paid event with several ticket options, add-ons and questions of its own takes a few more. This page walks the longest version, so skip the parts your event doesn’t show.

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Finding an event

Open Events from your group’s menu, or go to /events.

• The Search… box narrows the list as you type. If your group tags its events, a Filters button sits beside it; press it to pick tags, and the button then shows how many you have chosen.
• All Events and My Events sit above the list. My Events shows only the events you are registered for or hosting, and it appears once you are signed in. A small dot next to it means you have an upcoming one.
• Past and Upcoming tabs split the list by date. On My Events, Upcoming carries a count of the events you are registered for.
• View as calendar and View as list switch between the two layouts. The calendar shows the group’s events for one month at a time, each on its day.

When nothing matches, the list says No events found.

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What an event’s page tells you

The event’s own panel — beside the event on a wide screen, above the description on a narrow one — is the one to read before you register: A nearly full event shows the number of places left, such as 3 spots left. When the last one goes and the event keeps a waitlist, that line reads Event is currently waitlist only instead. Two lines mean you can’t register at all: This event is canceled, and RSVPs are closed at this time. Lower down, Attendees lists who is coming — headed Going and Waitlist, with their counts, once anyone is waitlisted. See all attendees opens the full list, split into Going, Maybe Going and Waitlist. Events also carry a discussion thread. Both are shown while your membership is active.

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Registering

Press Register. The button reads Register to Waitlist when the event is full, and Update Registration when you are already registered.

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Paying

If you have a card saved with the group, Choose your payment option lists it and uses it. To pay with a different one, press Add a new payment method and enter it; Use an existing payment method goes back to the saved list. Some events take the money at the door. Those say Payment will be collected at the event. when you finish, and your registration is recorded as an RSVP rather than a paid ticket. Once the event’s registration deadline has passed, you can no longer register — the window says “Registration for this event has closed.” If you registered before the deadline and still owe money, the button on the event page reads Payment instead of Register. It opens the same window, with the steps that are no longer any use to you left out, so you confirm your order and pay.

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Waitlists

When an event is full and its organizers keep a waitlist, registering puts you on it. The window warns you before you commit — You will be put on the waitlist — and tells you afterwards: The event page then shows You are waitlisted where it would otherwise show You are registered. A place frees up when someone drops out. Depending on how the organizers set the event up, GroupFlow either moves the longest-waiting person up on its own, or tells the organizers there is a place to fill. You also move up if a paid attendee hands you their ticket; see Transferring Your Ticket.

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Changing or canceling your registration

Press Update Registration on the event page and you are back in the same window, with your answers filled in.

• Update registration keeps you going and saves whatever you changed.
• Not going cancels. The window confirms Successfully unregistered.
• Remind me later records that you are interested without taking a place, and sends you a reminder before the event. The See all attendees page counts you under Maybe Going.

Two things worth knowing before you cancel. Some events don’t allow it at all: the window says “This event’s policy does not allow unregistering from the event”, and points you at the host or, if you have paid, at transferring your ticket instead. And if you have already paid, switching to Not going does not refund you — the window tells you to read the event description for that event’s refund policy and to contact the host with any questions.

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When you can’t register

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Events your group runs elsewhere

Groups that run their membership through Meetup register attendees there. Those events show Register on Meetup instead of Register. When one is open to the public it also offers non-members a Non-member ticket link, or tells them to read the event description for how to attend. Other events sell tickets on a site of their own. Register for one of those as usual, and the last window tells you the job isn’t finished — “This event requires registration on an external site.” — with Click here to register on the external site below it. A visitor who isn’t signed in sees Get Tickets on the event page instead, which goes to the same place.

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Putting an event in your calendar

Add to calendar, under the event’s times, opens Add this event to your calendar: with a button per calendar — Google Calendar, Outlook Live, Office 365 and Yahoo Calendar, and for anything else iCalendar: Outlook, Apple Calendar, etc. Each one opens your calendar with the event’s details already filled in. Organizers have their own view of all this: see Events and Event Management.